Fee Structure Overview

The fee structure for the Epidemiology program at Aiph University Bhubaneswar is comprehensive and covers all aspects of student life including tuition, accommodation, meals, medical care, and other essential services. The total cost varies per semester but includes both fixed and variable components.

Detailed Fee Components

Tuition Fee: The tuition fee covers the cost of instruction, laboratory access, library resources, and academic support services. It is divided into four semesters with payment due at the beginning of each semester.

Hostel Rent: Hostel rent includes accommodation in university-managed dormitories equipped with basic amenities such as bedding, furniture, internet connectivity, and security services. The rent covers maintenance costs, utilities, and staff salaries.

Mess Advance: The mess advance is a pre-paid amount covering meal expenses for the semester. It is adjusted at the end of the semester based on actual consumption and refundable portions.

Student Benevolent Fund: This fund supports students facing financial hardships or emergencies. Contributions are voluntary but encouraged to ensure that all students can focus on their studies without undue stress.

Medical Fees: The medical fee covers access to on-campus health services, including consultations with doctors, diagnostic tests, and emergency care facilities. Students are provided with basic health insurance coverage through this fee.

Gymkhana Fees: These fees support sports and recreational activities, including gym access, athletic events, cultural programs, and student clubs. They contribute to a holistic educational experience by promoting physical and mental well-being.

Examination Fees: The examination fee covers administrative costs associated with conducting end-of-semester exams, grading, result processing, and certification. It also includes provisions for supplementary examinations if needed.

Hostel & Mess Charges

The university offers multiple hostel options to accommodate students from diverse backgrounds. Hostels are categorized based on room types and amenities:

• Single Occupancy Room: ₹75,000 per semester with private bathroom and study desk.
• Double Occupancy Room: ₹60,000 per semester with shared bathroom facilities.
• Triple Occupancy Room: ₹45,000 per semester with shared bathroom and common areas.

Mess charges are fixed at ₹40,000 per semester and include three meals daily. The mess operates on a monthly billing system where students pay for the month in advance. Additional charges may apply for special dietary requirements or late meal services.

Rebate policies are available for students who do not consume meals during certain periods due to illness, travel, or other valid reasons. Applications for rebates must be submitted with supporting documentation and approved by hostel authorities.

Fee Waivers, Concessions, and Scholarships

The university recognizes the financial challenges faced by deserving students and offers various forms of assistance including fee waivers, concessions, and scholarships:

• SC/ST/PwD Category: 100% fee waiver for eligible candidates based on category certificates.
• EWS Category: 50% fee concession for families with annual income below ₹8 lakhs.
• MCM (Married Candidate's Mother): 25% fee concession for students whose mothers are married and do not have an income source.

Eligibility criteria for each category are strictly enforced, and applicants must submit relevant documents including income certificates, caste certificates, disability certificates, or any other required proof of eligibility.

The application process involves filling out an online form available on the university website, uploading scanned copies of documents, and submitting the application within the specified deadline. Selection is based on merit and availability of funds.

Payment Procedures & Refund Policy

Students are required to make payments through the official university portal using net banking, debit/credit cards, or UPI transfers. Payment deadlines are clearly communicated at the start of each semester, and late fees are applicable for delayed submissions.

Late fees are calculated at 2% per month on outstanding amounts beyond the due date. Students must ensure timely payment to avoid academic penalties or restrictions on registration.

The refund policy applies to students who withdraw from the program before completion. Refunds are processed after deducting administrative charges and any dues owed to the university. The refund process typically takes 30-45 days from the date of withdrawal.

For students facing financial difficulties, the university offers installment plans where fees can be paid in quarterly or biannual installments instead of full payment upfront. This option is subject to approval by the finance department and requires a written request with supporting documents.