Fee Structure

The fee structure for the B.Tech Welding program at Government Polytechnic Champawat is designed to be transparent, affordable, and inclusive. The total cost for the four-year program includes tuition fees, hostel charges, mess fees, and other mandatory expenses.

Annual Fee Breakdown (Per Semester)

The following table outlines the detailed fee structure for each semester of the program:

Fee Head	First Year (INR)	Second Year (INR)	Third Year (INR)	Fourth Year (INR)
Tuition Fee	30,000	30,000	30,000	30,000
Hostel Rent	15,000	15,000	15,000	15,000
Mess Advance	8,000	8,000	8,000	8,000
Student Benevolent Fund	500	500	500	500
Medical Fees	1,000	1,000	1,000	1,000
Gymkhana Fees	1,500	1,500	1,500	1,500
Examination Fees	2,000	2,000	2,000	2,000
Total Per Semester	63,000	63,000	63,000	63,000

Fee Components Explanation

• Tuition Fee: Covers instruction, laboratory access, library services, and academic resources for the program.
• Hostel Rent: Includes accommodation in university-hosted dormitories with basic amenities such as beds, wardrobes, desks, and common areas.
• Mess Advance: Advance payment for meals provided in campus cafeterias, ensuring consistent food supply and dietary variety.
• Student Benevolent Fund: A small contribution towards supporting financially disadvantaged students through scholarships, grants, and emergency assistance programs.
• Medical Fees: Covers access to on-campus medical facilities, health check-ups, and basic healthcare services for all students.
• Gymkhana Fees: Funds extracurricular activities, sports events, cultural festivals, and student engagement initiatives organized by the university.
• Examination Fees: Covers administrative costs associated with conducting internal assessments, term-end examinations, and final evaluations.

Hostel & Mess Charges

Government Polytechnic Champawat provides comfortable accommodation in well-maintained hostels equipped with essential facilities. The hostel charges are inclusive of utilities such as electricity, water supply, internet access, and security services.

Room Types

• Single Occupancy Room: INR 15,000/year (includes all amenities)
• Double Occupancy Room: INR 12,000/year (shared space with one roommate)
• Triple Occupancy Room: INR 10,000/year (shared with two roommates)

Mess Billing System

The mess billing system is based on daily meal consumption and monthly settlements. Students are provided with a mess card that deducts charges automatically during meals. Monthly bills are generated at the end of each month, and any outstanding balance must be settled before the next billing cycle begins.

Rebate Policies

• Holiday Rebates: Students who take leave during holidays receive a rebate on hostel rent for the duration of their absence.
• Academic Leave Rebates: For students taking academic leaves due to health issues or personal reasons, partial rebates are granted based on approval from the administration.
• Family Emergency Rebates: In cases of unforeseen circumstances such as family emergencies, students may apply for temporary waivers with supporting documentation.

Fee Waivers, Concessions, and Scholarships

The institution offers various financial aid schemes to support deserving students from economically disadvantaged backgrounds:

Eligibility Criteria

• SC/ST/PwD Category: Students belonging to these categories are eligible for full fee waivers and additional benefits such as stipend support and travel allowances.
• EWS Category: Students from economically weaker sections receive partial fee concessions based on income slabs and family size.
• MCM (Minority Community Member): Eligible students receive reduced fees and access to special scholarship programs designed for minority communities.

Benefits

• Full Fee Waiver: For SC/ST/PwD students, tuition fees are fully waived with no additional charges.
• Partial Fee Concession: EWS students may receive up to 50% reduction in tuition fees depending on household income and asset ownership.
• Scholarship Programs: Merit-based scholarships are awarded annually based on academic performance, leadership qualities, and community service activities.

Application Process

To apply for fee waivers or concessions, students must submit the following documents along with their application form:

• Caste certificate (for SC/ST students)
• PwD certificate (if applicable)
• Income certificate from local authority
• Aadhaar card and passport-size photographs
• Previous academic records
• Any other supporting documents as required by the administration

Payment Procedures & Refund Policy

All fees must be paid through online banking or NEFT/RTGS transfers to the designated account of Government Polytechnic Champawat. Payments made via cash or demand drafts are not accepted.

Payment Deadlines

• Semester Start Date: Fees must be paid within 7 days of semester commencement.
• Monthly Installments: If opted for installment payments, students must settle dues by the last day of each month.

Late Fee Calculations

• First Month: Late fee of INR 500 per month
• Second Month: Late fee of INR 1,000 per month
• Third Month Onwards: Late fee of INR 2,000 per month

Refund Policy

In case of withdrawal or transfer from the institution, a refund will be processed according to the following rules:

• Before 15 Days: Full refund minus administrative charges of INR 1,000
• Between 15-30 Days: 80% refund minus administrative charges
• After 30 Days: No refund is granted except in exceptional cases approved by the administration

Refunds are processed within 60 working days after submission of withdrawal forms and supporting documents. Students must ensure that all dues are cleared before applying for refunds.