Fee Structure Overview

The total fee for the Electronics program at Govt Polytechnic Khatima is structured over four years, with detailed breakdowns provided per semester. The fee includes tuition charges, hostel rent, mess advance, student benevolent fund, medical fees, gymkhana fees, and examination fees.

Detailed Fee Components Explanation

Tuition Fee: This component covers the cost of instruction, laboratory facilities, and access to library resources. The fee is paid annually and includes all course materials, digital resources, and academic support services.

Hostel Rent: Accommodation charges for on-campus housing are fixed at INR 25,000 per semester. Students are assigned rooms based on availability and gender preferences, with shared bathrooms and common areas available.

Mess Advance: A monthly advance payment of INR 10,000 is required to cover meal expenses during the semester. This amount is adjusted at the end of the semester based on actual consumption and outstanding balances.

Student Benevolent Fund: A nominal fee of INR 500 per semester contributes to student welfare initiatives, including emergency assistance, scholarships, and cultural events.

Medical Fees: The medical fee covers basic healthcare services provided by the university's health center, including consultations, vaccinations, and minor treatments.

Gymkhana Fees: This fee supports recreational activities and sports facilities available to students, ensuring a balanced academic and physical development environment.

Examination Fees: Covers administrative costs associated with conducting internal and external examinations, including question paper preparation, evaluation, and result processing.

Hostel & Mess Charges

The hostel facilities at Govt Polytechnic Khatima provide comfortable living conditions for students pursuing the Electronics program. Hostel rooms are available in different categories:

• Single Occupancy Room: INR 25,000 per semester with private bathroom and study area
• Double Occupancy Room: INR 20,000 per semester with shared bathroom
• Triple Occupancy Room: INR 18,000 per semester with shared facilities

The mess billing system operates on a monthly basis, where students receive meal cards that are debited according to consumption. The average daily cost per student ranges from INR 250 to INR 300, depending on the type of meals selected.

Rebate policies are available for students who miss meals due to valid reasons such as illness or travel. Students must submit medical certificates or other supporting documents to claim rebates, which are processed monthly.

Fee Waivers, Concessions, and Scholarships

The university offers several fee waivers and concessions to deserving students based on income criteria:

• SC/ST/PwD Category: 100% fee waiver for tuition and hostel charges
• EWS Category: 50% concession on tuition and hostel fees
• MCM (Minority Community Member): 25% reduction in fees for both tuition and hostel

Eligibility for these concessions is determined based on verified income certificates issued by competent authorities. Students must submit application forms along with supporting documents during the admission process or at any time during their studies.

Payment Procedures & Refund Policy

All fee payments are made through online portals using secure payment gateways. Payment deadlines are strictly enforced, with late fees applicable for delayed submissions:

• Late Fee: INR 500 per day beyond the deadline
• Maximum Late Fee: Up to INR 10,000 per semester

Refunds are processed in accordance with university regulations upon withdrawal or transfer of students. The refund policy specifies that:

• Withdrawal Before Start of Semester: Full refund minus administrative charges
• Withdrawal Within First Month: 75% refund after deduction of processing fees
• Withdrawal After First Month: No refund unless due to exceptional circumstances

Students are advised to maintain updated contact information and financial records to facilitate smooth payment and refund processes.