Fee Structure

The fee structure at Birla Institute of Applied Sciences is transparent and designed to provide value through quality education, modern infrastructure, and comprehensive support services. The total cost for the four-year program includes tuition fees, hostel charges, mess expenses, and various other recurring and one-time fees.

Annual Fee Structure

Component-wise Explanation

Tuition Fee

The tuition fee covers access to lectures, practical sessions, laboratory work, and academic resources including digital libraries and online course materials. It is fixed annually and subject to minor adjustments based on inflation and infrastructure upgrades.

Hostel Rent

Hostel rent includes accommodation in shared rooms with basic amenities such as beds, study tables, wardrobes, and Wi-Fi connectivity. The Institute maintains high standards of cleanliness and safety in all residential facilities.

Mess Advance

The mess advance is collected at the beginning of each semester to cover food expenses for the entire term. Students can adjust their bills based on actual consumption at the end of the semester.

Student Benevolent Fund

This fund supports students facing financial hardships, scholarships for meritorious candidates, and community development initiatives within the campus.

Medical Fees

Medical fees cover access to on-campus health services, including consultations with doctors, laboratory tests, and emergency medical care. The Institute has a dedicated medical center staffed by qualified professionals.

Gymkhana Fees

Gymkhana fees provide access to sports facilities, fitness equipment, and recreational activities aimed at promoting physical well-being and teamwork among students.

Examination Fees

These fees cover administrative costs associated with conducting exams, including proctoring, paper printing, and result processing. They are collected once per semester.

Hostel & Mess Charges

The Institute offers various types of hostel accommodations to suit different preferences and budgets:

• Single Room: Private accommodation with individual study space, internet connectivity, and personal locker.
• Double Room: Shared accommodation for two students with common amenities and facilities.
• Triple Room: Shared accommodation for three students, offering a balance between privacy and cost.

Mess Billing System

The mess billing system operates on a monthly basis, where students prepay their food expenses based on projected consumption. At the end of each month, actual usage is calculated and adjustments are made accordingly.

Rebate Policies

• Attendance Rebate: Students with attendance above 90% receive a 5% rebate on mess charges.
• Academic Performance Rebate: Top-performing students (top 10%) get a 10% rebate on hostel rent and mess charges.
• Financial Need Rebate: Students from economically disadvantaged backgrounds are eligible for up to 50% reduction in fees.

Fee Waivers, Concessions, and Scholarships

The Institute provides multiple financial aid options to ensure accessibility and affordability for all deserving students:

Scholarship Categories

• SC/ST/PwD Category: Full waiver of tuition fees and hostel charges for eligible candidates.
• EWS Category: 50% concession on tuition fee and full waiver on hostel charges.
• MCM (Minority Community): 25% discount on tuition fee and partial waiver on hostel charges.

Eligibility Criteria

Scholarships are awarded based on:

• Academic performance (minimum 80% in class 12 or equivalent).
• Income certificate from local authorities (for EWS and MCM categories).
• Category-specific documentation (SC/ST/PwD certificates).

Application Process

1. Online Application: Students submit applications via the Institute's portal with required documents.
2. Document Verification: The finance department verifies submitted documents for authenticity.
3. Selection Committee Review: A committee evaluates applications based on merit and need.
4. Award Notification: Selected students receive notifications via email and official letterhead.

Payment Procedures & Refund Policy

Payment Deadlines

Students must complete fee payments within the first week of each semester. Late payments incur a penalty of INR 1000 per day after the deadline.

Late Fee Calculations

Late fees are calculated daily from the due date until payment is received. Students with pending dues may face restrictions on library access, exam registration, and course enrollment.

Refund Policy

If a student withdraws from the Institute during the academic year, the refund policy applies:

• Withdrawal within 15 days: Full refund minus administrative charges (INR 2000).
• Withdrawal between 16-30 days: 75% refund minus administrative charges.
• Withdrawal after 30 days: No refund of tuition fees but hostel and mess charges may be adjusted based on actual usage.

The refund process typically takes 30 working days to complete after submission of withdrawal forms and necessary documentation.