Fee Structure

The fee structure for the Computer Science program at Girijananda Chowdhury University Kamrup is designed to provide value through quality education, world-class facilities, and comprehensive support services. The total cost of the four-year program includes tuition fees, hostel charges, mess advance, and other recurring expenses.

The total fee for the entire program amounts to 1,440,000 INR, which covers all aspects of student life including academic instruction, hostel accommodation, dining services, and extracurricular activities. Additional charges may apply for special projects or events requiring extra resources.

Fee Components Explained

Tuition Fee: This is the primary cost associated with attending lectures, accessing library resources, and utilizing laboratory facilities. It includes access to digital learning materials, online databases, and software licenses required for coursework.

Hostel Rent: Accommodation charges cover room maintenance, utilities, security services, and common area upkeep. Students are provided with single or double occupancy rooms depending on availability and preferences.

Mess Advance: This advance payment ensures access to nutritious meals throughout the academic year. The mess system operates on a monthly billing cycle, with adjustments made based on consumption patterns and seasonal variations.

Student Benevolent Fund: Contributions to this fund support students facing financial difficulties or emergencies. It serves as a safety net for those requiring assistance during unforeseen circumstances such as medical emergencies or family crises.

Medical Fees: These charges cover access to healthcare services, including consultations with doctors, diagnostic tests, and emergency treatments provided within the campus health center.

Gymkhana Fees: This fee supports recreational activities, sports facilities, and cultural events organized by the student union. It contributes to maintaining gymnasiums, playing fields, auditoriums, and organizing festivals that enrich campus life.

Examination Fees: Covers administrative costs associated with conducting internal assessments, mid-term exams, end-semester examinations, and result processing. These fees ensure fair evaluation and timely release of grades.

Hostel & Mess Charges

The hostel facilities at Girijananda Chowdhury University Kamrup are designed to provide a comfortable and conducive environment for learning and personal development. There are different types of rooms available based on comfort levels and amenities:

• Single Occupancy Room: Equipped with basic furniture including bed, study table, chair, wardrobe, and lighting fixtures. Each room has individual Wi-Fi connectivity and access to common areas like laundry and study halls.
• Double Occupancy Room: Shared accommodation for two students with similar amenities as single rooms but with shared bathrooms and common spaces. This arrangement promotes camaraderie and social interaction among residents.
• Triple Occupancy Room: Designed for three students sharing a larger room with enhanced facilities including shared kitchens, lounges, and recreational areas. These rooms offer more space and flexibility for group activities.

The mess billing system operates on a monthly basis, with bills generated based on consumption patterns and seasonal adjustments. Students receive monthly notices regarding their mess charges, which are adjusted according to actual usage and dietary preferences.

Rebate policies are in place for students who do not consume meals regularly or take breaks from hostel stays. These rebates ensure that students are not burdened by unnecessary expenses and can manage their finances effectively.

Fee Waivers, Concessions, and Scholarships

Girijananda Chowdhury University Kamrup recognizes the importance of financial assistance in ensuring equitable access to quality education. Several categories of fee waivers, concessions, and scholarships are available to eligible students:

• SC/ST/PwD Concessions: Students belonging to Scheduled Castes, Scheduled Tribes, or Persons with Disabilities receive 50% reduction in tuition fees upon submission of valid certificates.
• EWS Concession: Economically Weaker Section students are entitled to 25% discount on tuition fees under the applicable guidelines.
• MCM (Minority Community Member): Students from minority communities receive a 10% concession in tuition fees for three years of study.
• Merit Scholarships: Top-performing students in each semester are awarded merit-based scholarships worth up to 100,000 INR annually based on academic excellence and extracurricular achievements.
• Need-Based Financial Aid: Students demonstrating financial hardship may apply for need-based grants ranging from 25,000 to 75,000 INR per semester, depending on income slabs and family circumstances.

The application process involves submitting relevant documents such as income certificates, caste certificates, disability certificates, and academic transcripts. Applications must be submitted before the deadline specified by the university authorities for consideration under various financial aid schemes.

Payment Procedures & Refund Policy

All fee payments are processed through an online portal that integrates with the university's ERP system for seamless tracking and record-keeping. Students receive automated notifications regarding payment deadlines, due dates, and confirmation receipts after successful transactions.

Late fees are calculated at 5% of the outstanding amount per month or partial month beyond the due date. Students are encouraged to make timely payments to avoid penalties and ensure uninterrupted access to academic services.

In case of withdrawal from the program, students must follow a formal procedure involving submission of a written application to the registrar office along with supporting documents. Refunds are processed according to university regulations, with deductions made for administrative charges and hostel occupancy fees if applicable.

The refund policy ensures transparency and accountability in fund distribution, protecting both the institution's interests and students' rights. Any discrepancies or queries regarding fee payments or refunds are promptly addressed by the finance department staff to maintain trust and confidence in our financial processes.