Fee Structure Overview

The fee structure for the Auto Electrical program at Government Polytechnic Kaladhungi is designed to be transparent, affordable, and aligned with industry standards. The total cost includes tuition fees, hostel charges, mess advance, and various administrative fees that support student learning and campus infrastructure development.

Itemized Fee Structure

The following table outlines the complete fee structure for the entire duration of the program, broken down per semester:

Fee Head	Semester I (INR)	Semester II (INR)	Semester III (INR)	Semester IV (INR)	Semester V (INR)	Semester VI (INR)	Semester VII (INR)	Semester VIII (INR)
Tuition Fee	30,000	30,000	30,000	30,000	30,000	30,000	30,000	30,000
Hostel Rent	25,000	25,000	25,000	25,000	25,000	25,000	25,000	25,000
Mess Advance	15,000	15,000	15,000	15,000	15,000	15,000	15,000	15,000
Student Benevolent Fund	2,000	2,000	2,000	2,000	2,000	2,000	2,000	2,000
Medical Fees	1,500	1,500	1,500	1,500	1,500	1,500	1,500	1,500
Gymkhana Fees	1,000	1,000	1,000	1,000	1,000	1,000	1,000	1,000
Examination Fees	1,000	1,000	1,000	1,000	1,000	1,000	1,000	1,000
Total Per Semester	75,500	75,500	75,500	75,500	75,500	75,500	75,500	75,500

Fee Components Explanation

Each component of the fee structure serves a specific purpose and contributes to the overall educational experience:

Tuition Fee

The tuition fee covers instruction costs, laboratory expenses, curriculum development, and faculty salaries. It ensures access to high-quality education delivered by experienced professionals who are actively engaged in research and industry projects.

Hostel Rent

Hostel rent provides accommodation for students seeking residential facilities on campus. The hostel environment fosters community building, peer interaction, and focused academic engagement. Rooms are equipped with basic amenities including bedding, study tables, and internet connectivity.

Mess Advance

The mess advance ensures that students have adequate food provisions throughout their stay. It covers daily meals in campus dining halls, offering nutritious, hygienic, and affordable catering services tailored to student preferences and dietary requirements.

Student Benevolent Fund

This fund supports students facing financial difficulties or emergencies. Contributions from all students contribute to a pool that can be utilized for scholarships, medical aid, or unforeseen expenses during the academic year.

Medical Fees

The medical fee covers healthcare services provided by campus health centers, including consultations, diagnostic tests, and basic medications. It ensures that students have access to timely medical attention without financial burden.

Gymkhana Fees

This fee supports sports activities, fitness programs, and recreational facilities available on campus. It promotes physical wellness, team spirit, and extracurricular engagement through organized events, competitions, and club memberships.

Examination Fees

The examination fee covers the costs associated with conducting semester-end assessments, practical exams, and evaluation processes. It includes marking, grading, result compilation, and administrative support required for maintaining academic integrity.

Hostel & Mess Charges

Room Types and Amenities

The hostel offers various room types to accommodate different needs and preferences:

• Single Occupancy Room: Private accommodation for one student with individual study space, wardrobe, and basic furniture.
• Double Occupancy Room: Shared accommodation for two students, featuring twin beds, study desks, and wardrobes.
• Triple Occupancy Room: Shared space for three students, suitable for those seeking economical accommodation without compromising comfort.

All rooms are equipped with essential amenities including Wi-Fi connectivity, air conditioning (in summer), heating (in winter), and 24/7 security services. Common areas such as lounges, study halls, and laundry facilities are also provided to enhance living experiences.

Mess Billing System

The mess billing system is designed for convenience and transparency:

• Daily Meal Charges: Students pay INR 150 per day for meals, covering breakfast, lunch, and dinner.
• Monthly Advance: A monthly advance of INR 4,500 is collected at the beginning of each month to cover meal charges.
• Adjustment Process: At the end of the month, adjustments are made based on actual consumption and any outstanding balances.
• Meal Preferences: Students can request special dietary options such as vegetarian, non-vegetarian, or lactose-free meals upon prior notice.

Rebate Policies

Rebate policies are implemented to accommodate students who may not require full accommodation or meal services:

• Attendance Rebate: Students absent for more than two consecutive days receive a partial rebate on hostel rent and mess charges.
• Special Circumstances: Cases of illness, family emergencies, or academic commitments may qualify for temporary rebates upon submission of supporting documents.
• Financial Assistance: Students facing economic hardship can apply for reduced fees or deferred payments through the financial aid office.

Fee Waivers, Concessions, and Scholarships

The institution provides several financial assistance options to support students from economically disadvantaged backgrounds:

Scholarship Categories

• SC/ST/PwD Category: Full scholarship covering tuition fee, hostel charges, and mess advance for eligible students.
• EWS Category: Partial scholarship covering 50% of tuition fees and full hostel and mess charges.
• MCM (Minority Community Members): Scholarships covering 25% of tuition fees and full hostel and mess charges.

Income Slabs for Eligibility

Category	Annual Income Limit (INR)
SC/ST/PwD	Below 2 lakhs
EWS	Below 6 lakhs
MCM	Below 3 lakhs

Application Process

Students must submit an application form along with supporting documents such as income certificates, caste certificates (for SC/ST), disability certificates (for PwD), and bank statements to be considered for financial aid:

1. Fill Application Form: Complete the official scholarship application form available on the institution's website.
2. Upload Documents: Scan and upload all required certificates in PDF format with clear visibility.
3. Submit Online: Submit the completed application through the designated portal before the deadline.
4. Verification Process: The financial aid committee reviews applications and verifies documents for authenticity.
5. Notification: Successful applicants are notified via email or SMS about their scholarship status.

Payment Procedures & Refund Policy

Payment Deadlines

Students must make fee payments by the specified deadlines to avoid late fees and ensure continued enrollment:

• Semester Fee Payment: Due within 7 days of admission or before the start of the semester.
• Monthly Mess Advance: Paid at the beginning of each month for the upcoming period.
• Hostel Rent: Collected monthly in advance to cover the current billing cycle.

Late Fee Calculation

Late fees are applied if payments are not made within the stipulated timeframe:

• For Semester Fees: INR 500 per day beyond the deadline until full payment is received.
• For Hostel Rent: INR 200 per day for delayed payments with a maximum cap of INR 1,000 per month.
• For Mess Advance: INR 100 per day with a maximum limit of INR 500 per month.

Refund Rules Upon Withdrawal

If a student withdraws from the program, refund procedures are followed according to institutional policies:

• Withdrawal Within First Month: Full refund of tuition fee and hostel charges minus administrative costs.
• Withdrawal Between 1-3 Months: Refund of 75% of tuition fee and hostel charges with deductions for administrative expenses.
• Withdrawal Beyond 3 Months: No refund is provided except for unused mess charges, subject to approval by the administration.
• Special Circumstances: Cases involving medical emergencies or family hardships may be reviewed for partial refunds based on supporting evidence.