Fee Structure Overview
The total fee for the Civil Engineering program at Govt Polytechnic Khatima is structured over four academic years, with each semester requiring payment of specific components. Below is a detailed breakdown:
| Semester | Tuition Fee (INR) | Hostel Rent (INR) | Mess Advance (INR) | Student Benevolent Fund (INR) | Medical Fees (INR) | Gymkhana Fees (INR) | Examination Fees (INR) | Total Per Semester |
|---|---|---|---|---|---|---|---|---|
| 1st Year | 30,000 | 15,000 | 12,000 | 1,000 | 2,000 | 1,000 | 2,000 | 63,000 |
| 2nd Year | 30,000 | 15,000 | 12,000 | 1,000 | 2,000 | 1,000 | 2,000 | 63,000 |
| 3rd Year | 30,000 | 15,000 | 12,000 | 1,000 | 2,000 | 1,000 | 2,000 | 63,000 |
| 4th Year | 30,000 | 15,000 | 12,000 | 1,000 | 2,000 | 1,000 | 2,000 | 63,000 |
Detailed Fee Component Explanation
Tuition Fee: This component covers the cost of instruction, laboratory sessions, and administrative support. It is fixed annually and adjusted based on inflationary factors.
Hostel Rent: Students residing on campus are required to pay hostel rent as per their room category. The amount includes maintenance charges, utilities, and security services.
Mess Advance: Mess advance covers the cost of meals for the entire semester. Students can opt for different meal plans depending on their dietary preferences and requirements.
Student Benevolent Fund: This fund supports students facing financial hardships or emergencies. Contributions are mandatory but minimal, ensuring that all students have access to necessary assistance during difficult times.
Medical Fees: Covers basic healthcare services provided by the institution's medical center, including routine check-ups, vaccinations, and emergency treatments.
Gymkhana Fees: These fees support sports and recreational activities on campus, including access to gymnasiums, playing fields, and fitness programs.
Examination Fees: Covers the cost of conducting examinations, including question paper preparation, invigilation, evaluation, and result declaration.
Hostel & Mess Charges
The hostel facility at Govt Polytechnic Khatima offers various room types to accommodate different needs:
- Single Occupancy Room: ₹15,000 per semester for a private room with attached bathroom.
- Double Occupancy Room: ₹12,000 per semester for shared rooms with common bathrooms.
- Triple Occupancy Room: ₹10,000 per semester for triple-sharing rooms with shared amenities.
Mess billing follows a monthly system where students receive meals based on their chosen plan. Additional charges apply for special dietary requirements or premium meal options. Rebate policies are in place for students who do not consume meals regularly, allowing adjustments to their mess advance amounts.
Fee Waivers, Concessions, and Scholarships
The institution offers several financial aid options to deserving students:
- SC/ST/PwD Category: Eligible students receive up to 100% waiver on tuition fees and partial waiver on hostel charges.
- EWS Category: Students from economically weaker sections get a 50% reduction in fees with additional concessions on mess charges.
- MCM (Minority Community): Eligible students receive a 25% discount on tuition and hostel fees.
Income slabs for scholarship eligibility are as follows:
- Up to ₹1.5 lakhs: Full waiver on tuition and hostel charges
- ₹1.5 - ₹3 lakhs: 50% waiver on tuition and partial hostel charges
- ₹3 - ₹5 lakhs: 25% waiver on tuition and hostel charges
The application process involves submitting necessary documents including income certificates, caste certificates (if applicable), and academic records. Applications are reviewed by a committee that evaluates eligibility and disburses benefits accordingly.
Payment Procedures & Refund Policy
Payments must be made through net banking, credit/debit cards, or demand drafts drawn in favor of the institution. Late payments attract penalties at 2% per month on outstanding amounts. The deadline for fee payment is the first week of each semester.
If a student withdraws from the program before completing the academic year, refund policies are applied as follows:
- Withdrawal within one month: 100% refund
- Withdrawal between 1-3 months: 75% refund
- Withdrawal after 3 months: No refund
Refunds are processed within 45 days of submission of withdrawal forms and supporting documents. Students must ensure all dues are cleared before the refund is initiated.